Privacy Policy

Who we are

Spiritus Design is a UK-based creative studio offering animation, video production, voiceover, copywriting, and graphic design services.

Data we collect

We only collect information you actively provide to us. This includes:

• Contact form submissions — your name, email address, the service you're enquiring about, and the message you send.
• Email correspondence — any information you share when emailing us directly.
• Project information — details you provide during the course of working with us, such as brand assets, scripts, or feedback.

We do not collect any sensitive personal data (as defined under UK GDPR), and we do not collect data from children under the age of 13.

How we use your data

We use the information you provide solely to:

• Respond to your enquiry and provide a quote or proposal
• Deliver the services you have commissioned
• Communicate with you about your project
• Issue invoices and manage payments
• Comply with legal or regulatory obligations

We will never sell, rent, or share your personal data with third parties for marketing purposes.

Legal basis for processing

Under UK GDPR, we process your personal data under the following legal bases:

• Legitimate interests — responding to enquiries and managing client relationships.
• Contract performance — processing data necessary to deliver services you have engaged us for.
• Legal obligation — where we are required to retain records by law (e.g. financial records for HMRC).

Data retention

We retain your personal data only for as long as necessary:

• Enquiries that don't proceed — deleted within 12 months of your last contact.
• Client project data — retained for up to 6 years after project completion, in line with UK financial record-keeping requirements.
• Email correspondence — retained for as long as the client relationship is active, then reviewed for deletion.

Third parties

We may share your data with the following categories of third parties, strictly where necessary to deliver our services:

• Voiceover talent — if your project includes voiceover, we may share a script and brief with the relevant artist.
• Payment processors — to process invoices securely.
• Cloud storage providers — to store project files securely.

All third parties we work with are required to handle your data in compliance with UK GDPR. We do not transfer your data outside the UK or EEA without appropriate safeguards in place.

Cookies

This website does not use tracking cookies, analytics cookies, or advertising cookies. No cookie consent banner is required.

Your browser may store a session cookie to support the contact form — this contains no personal information and is deleted when you close your browser.

Changes to this policy

We may update this privacy policy from time to time. Any changes will be published on this page with an updated date at the top. We encourage you to review this page periodically.

Contact us

If you have any questions about this privacy policy or how we handle your data, please get in touch: